Deputy College Site Manager

We are looking for an experienced Administrator to assist the College Site Manager in the running of the sites at Abbey College Cambridge including the College, and four boarding accommodation sites in line with Group Health and Safety guidelines and policies.

Your duties and responsibilities will include the following:

• Management of the spreadsheet of works to be carried out across the College and boarding houses.


• Manage the shared maintenance inbox being the main point of contact and escalating a matter to the Site Manager when needed.


• Day-to-day management of tasks allocated to the caretaking team, and record when jobs are completed.


• Initial point of contact for contractors on site, and reporting back to College Site Manager as required.


• Managing communication with all staff on important site updates such as weekly fire alarms, parking restrictions and any other H&S related updates.


• Ensuring contractors are escorted on-site, in line with safeguarding regulations as required.


• Manage the exams processes during exam season, assisting with room set-up/assemblies as required, including working closely with the exams team for room layouts etc.


• Responsible for carrying out weekly/monthly tasks on site such as checking first aid boxes, fire extinguishers, emergency exits, weekly fire alarm testing, termly fire evacuations.


• First point of contact with third-party management and private landlords on the upkeep of accommodation blocks.


• Taking an active role in committees across the College, including Health and Safety, Fire Safety and to deputise for College Site Manager when required at other meetings.


• Assisting with compliance inspections across the sites.


• Carrying out routine checks each term for Boarding Staff's accommodation.


• Monitoring and utilising the Building Management Software System.


• Manage all paperwork relating to the site itself including the upload of compliance certificates and documentation to central database Sharepoint.


• Monitoring and reviewing colleges processes/procedures and updating when required.


• Helping out in other areas of the College as and when required.


Deputising in the event of College Site Managers absence., The College is committed to safeguarding and promoting the welfare of our children. All staff are trained in child protection and understand to report concerns by following the safeguarding policies. We ensure all candidates are properly police-checked, and the successful candidate will need to obtain an enhanced disclosure via the DBS.

You will have proven experience of working in a busy office or site environment, be competent in the use of IT, particularly the use of databases and the use Microsoft Word, Excel and Outlook. You should have a flexible approach to workload with the ability to prioritise.

A level's or equivalent qualifications or experience. You will have a basic knowledge of Health and Safety procedures and experience of supervising staff would be advantageous but not essential.

Abbey College Cambridge is one of the best Sixth Form Colleges for international students in the UK. We specialise in helping students from across the world achieve the personal, social and academic growth needed to succeed at the UK's best universities., Abbey College Cambridge is a constituent College of Abbey DLD Colleges Ltd (ADC). ADC consists of three, award-winning, independent international Colleges based in London, Cambridge, and Manchester. With over 1000 students from over 50 different countries, ADC provides an outstanding global environment for students striving for top universities. We are committed to providing the best education for all students in our care, and our College have high aspirations and expectations for every member of our community.


• 25 days Annual Leave, and all Public Holidays


• Employee Assistance Programme


• Group Personal Pension Plan, 7% employer contribution.


• Cycle to Work Scheme


• Discounted school fees


• Regular social events