Payments Clerk

We are looking to recruit a temporary Payments Clerk works in the university's payments team to ensure that payments required to be made by the University are processed efficiently within the SAP Purchase to Pay (P2P) and Finance systems. This primarily requires daily processing of supplier invoices for both the University and its subsidiary company with the ability to investigate, resolve and respond confidently and professionally to queries arising from suppliers, faculties and directorates, including reconciliation of supplier statements to the ledger.

This role also requires complete and accurate input of details for weekly payments to students and other ad hoc payment requests that arise., There may be ad-hoc requirements to be in the office but notice for this would be given e.g. wider team meetings etc., 1. Monitoring of the electronic or other mail box for supplier invoices and statements. Dating and saving the invoices in the correct location

2. Posting supplier invoices to SAP to complete the three-way match i.e. invoice receipting of quantities and values.

3. Reviewing blocked and parked invoice reports and working to clear all supplier invoices that are blocked or parked on a timely basis to ensure supplier payments are within agreed terms.

4. Responding promptly, confidently and professionally to invoice queries liaising directly with suppliers and stakeholders across all faculties and directorates.

5. Reconcile statements for suppliers during the year and in particular at the year-end for audit purposes.

6. Work methodically to ensure all supplier invoices that a reprocessed onto SAP are scanned, accurately labelled and saved electronically.

7. Accurately input payments to students and other ad hoc payment requests, file source documents systematically.

8. Maintain close working relationships with staff at all levels within Faculties and Directorates and external contacts, suppliers and auditors.

9. Investigate issues arising, assisting with resolution and escalating these to the manager where appropriate.

10. Perform any other duties commensurate with the job grade as reasonably required from time to time.

11. Work with members of the P2P team, to resolve parked, blocked and other queries to ensure payments are not delayed.

12. Perform any other duties commensurate with the job grade as
reasonably required from time to time

English and Maths GCSE at grade C / Level 4 or equivalent qualification

Relevant experience of working in high volume transaction processing environment

Proven experience of working with SAP or other ERP system involving Purchase to Pay
(P2P) workflows

Evidence of working in a team to deliver high volumes of transactions within set time
frames

Attention to detail to ensure all transactions are processed correctly first time

Experienced at reconciling supplier statements including accurate and effective
resolution of all reconciling items.

Understanding of month end and year end cut-off procedures

Excellent time management skills for carrying out tasks within schedule and accurately

Ability to work methodically to ensure all administrative tasks of the role are completed efficiently, such as scanning, filing and managing mail boxes.

Prioritising customer needs, providing a quality and responsive service and with the
ability to anticipate customer needs in accordance with agreed service standards.

Experienced at dealing with and resolving queries and complaints professionally

Confident in managing own workload and supporting team members as necessary

Excellent communication and interpersonal skills, both verbal and written, essential for working effectively with the team, suppliers and staff

Awareness of fraud risks associated with processing transactions for payment

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More information on the DMU Branch can be found on our HERE