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Property Legal Secretary

Calthrops Solicitors LLP

Property Legal Secretary

£26349

Calthrops Solicitors LLP, Spalding, Lincolnshire

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 17 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: ca81f5dea40a4a22a62353fbd480c8b1

Full Job Description

  • Opening, updating and closing matter files and recording client data, using our electronic case management system (LEAP).

  • Taking initial enquiries and passing details to fee earners.

  • Carrying out all identity and AML checks when opening a file.

  • Using workflow templates to create and issue correspondence, documents, and forms.

  • Preparing contract packs.

  • Carrying out searches.

  • Ordering redemption statements.

  • Organising completions.

  • Preparing bills and the financial documentation.

  • Post completion work, including preparation of Stamp Duty Land Tax Returns, drafting applications to the Land Registry, deeds schedules, etc.

  • Point of contact for internal and external callers, taking accurate messages and passing them on to the relevant fee earner as soon as possible.

  • Updating clients and agents with efficiency and politeness throughout the process.

  • Carrying out copying, printing and scanning as required.

    At least 3 years' experience working in a Residential Conveyancing Department, to include both sales and purchases.

  • Experience of the full conveyancing process, from start to finish.

  • Experience of using the land registry portal, HMRC portal, LMS and Lender Exchange.

  • Experience of working with a case management system ideally with automated workflows built into it.

  • Excellent organisation skills, with the ability to manage a busy workload.

  • Excellent IT skills with the ability to pick up new systems quickly.

  • Displays a can-do, positive attitude to work, and a high degree of self-management.

  • Excellent communication skills, both written and verbal.

  • Excellent attention to detail.

  • Accurate Audio typing.

  • Diary management - liaising with clients where necessary.

  • Able to work independently and as part of the team.