Senior Payments Administrator

Responsible for managing the AP team workload on a daily basis to ensure all expenses and invoices are logged, matched and paid in accordance with the payment terms / policies for British Sugar, Silver Spoon, AB Sugar and Allied Mills. Deliver a high quality Accounts Payable service to the business.

Governance and Controls

• Ensuring that there are effective controls and integrities in place for P2P to prevent fraudulent activity.


• Driving down non-compliance in P2P process by working with different areas of the business at both central office and sites.


• Maintain the Anti Bribery & Corruption (AB&C) register including verification of authorisation forms to actual spend. Investigative work to identify any spend made without pre-authorisation.


• Review employee expense claims in SAP Concur to ensure they are accurately coded with relevant approvals, receipts and back up information.


Payment process

• Process overseas payments within Findur.


• Process and reconcile self- billing interfaces.


• Process one off payment requests in Docusign.


• Ensure any urgent payments required are processed during Payments Manager cover.


Processing

• Working with outsourced invoice scanning company to ensure accurate input of Supplier invoices and credit notes into the ledger.


• Daily processing of invoices, credit notes, system match suggestions and assigning of PO exempt documents to the business.


• Reconciling supplier statements and requesting copy invoices where required.


• Targeting of aged items to drive down unapproved invoice statistics.


• Maintenance of Accounts Payable inboxes to include query resolution through route cause analysis and direct email communications.


• Provide support to AP team helping to resolve day to day queries.


Other Responsibility

• Production of balance sheet reconciliations ensuring any reconciling items cleared in a timely manner in line with the Financial Control Framework.


• Provide cover for and assist the Payments Manager.


• Allocate workload to Accounts Payable team to ensure all deadlines are achieved


• Responsible for all bulk stock supplier invoice processing, having regular catch ups with Site Finance Teams and bulk stock suppliers to ensure smooth process and resolution of invoice queries in time for payment due dates.


• Train new AP Assistants on tasks.


• Production of weekly invoice in query report.


• Instrumental in supporting continuous improvement projects within the AP team.


We are committed to creating an environment where all our people are treated with respect and given the opportunities to succeed. We want British Sugar to be a great, inclusive place to work for everyone.