Assistant Administrator

Role purpose: Assisting and being a member of a dedicated team, providing comprehensive administration services to our international client base and their structures. Assisting with the administration of a growing portfolio of Fund, Corporate and Private client structures, many holding real estate in the UK and elsewhere.

Core responsibilities:

• Assist the Funds and Corporate team with the administration of a client portfolio, comprised of a range of Fund, Corporate & Private client structures of all types.



• Draft written instructions and on-line payments for distributions, dividends, professional fees, and suppliers/contractors etc.



• Draft minutes and general correspondence for review by an Administrator / Manager.



• Assist with maintaining an accurate statutory database of your teams client portfolio as required.



• Liaise with intermediaries (banks, law firms and other professional advisors) by email, telephone, and written correspondence, as required.



• Become proficient in the content and application of Moore Stephens policies and procedures for all work performed and apply consistently as appropriate.



• Record all time accurately in TrustQuay 5 Series for review and approval by your line Manager.



• Provide general assistance to the team, as necessary.
  
  Good GSCEs / A-levels / Degree or equivalent;


• Basic use of Outlook, Microsoft Word and Excel; Previous office environment experience useful, but not necessary.


Person Specification / Competencies

Client: Client focus, driven to deliver a quality service, prepared to go the extra mile to meet client expectations, takes pride in own work;

Company: Follows procedures and is aware of risk. Demonstrates an enthusiasm and aptitude for learning;

People: Team player with strong communication skills, who also has the ability to work on their own.