Cancer Data Coordinator

KEY DUTIES Ensure regular attendance at MDT meetings. Ensure weekly MDT meetings are fully prepared, ensuring patients notes, radiology reports and histology results are made available, and any actions recommended at the MDT meeting are followed up. To identify patients newly diagnosed with cancer, through various sources, e.g., Outpatient clinics, wards. Medical secretaries and in-house information systems. Ensure the outcomes of the MDT meetings are recorded accurately and placed in patient notes. Collection and interpretation of patient information from notes and MDTs in order to complete data. Work with the Cancer Data and Performance Manager, to develop all aspects of data collection regarding cancer patients within the Trust according to National Guidance Rules, e.g., COSD user guide. Maintain the local tracking system to monitor the achievement of first diagnostic test local standard of 14 days from receipt of referral. To monitor and report activity within the Trust and Cancer
Network. To use various software programmes to produce reports, statistical data, create and maintain spreadsheets to a high standard. Work with the quality/governance department to ensure compliance to Trust standards for Cancer services. Undertake audit work as required, local and National. Analyse and compare the outcome of audits and determine the appropriate action/s to be taken. To ensure accurate entry of data to the Somerset Cancer Register allowing data transfer on agreed deadlines and in accordance with National data submissions. For example, COSD. Take action to obtain or correct missing or contradictory data while maintaining confidentiality. To provide regular updates and progress reports. Liaison with Doctors and Cancer Nurse Specialists to understand any discrepancies and establish correct data collection. Tracking of patients with targets set to predict when next data collection is required, and to check if all investigations are underway. To assist in the maintenance of
outcome monitoring databases and operational processes. Responsible for the line management and appraisals of Band 3 MDT Coordinators. Undertake any other duties deemed relevant to the post and grade. CLINICAL AND PROFESSIONAL RESPONSIBILITIES Responsible for ensuring that all cancer data/information is stored and transmitted in a format, which adheres to all aspects of the Caldicott guidelines. Due to the sensitive nature of cancer information, ensure that the system, recording processes and MDT processes fulfil both Information Governance and Data Protection requirements/rules. ADMINISTRATIVE RESPONSIBILITIES Support the Cancer Data and Performance Manager in the design and implementation of standard. operating procedures for the cancer MDT Co-ordinators to follow to ensure waiting time targets are achieved. Regularly review procedures to ensure working processes are fit for purpose. TEACHING AND LEARNING RESPONSIBILITIES Provide specialist training to the MDT Co-ordinators within
Cancers Services on aspects around cancer performance and the awareness of the cancer targets. Responsible for ensuring that new developments are proactively trained to all MDT Co-ordinators by linking the theoretical knowledge obtained and applying it to relevant practical experience in order to ensure that GFOCW is achieved. LINE MANAGEMENT RESPONSIBILITIES Line Management of the MDT Coordinators including responsibilities for training and development, induction, appraisal and personal development planning, allocation, and monitoring of work within the required deadlines. Ensure that mandatory training is undertaken in accordance with Trust policy by the post holder and by all staff reporting to the post holder. Delegate work to other members of the team as and when required. RESEARCH AND AUDIT Support the Cancer Data and Performance Manager in the production and auditing of cancer patient pathways that ensure achievement of the cancer waiting time targets. Support
the Cancer Data and Performance Manager in the validation and quality assurance of all submitted cancer information. Support the Cancer Data and Performance Manager in the quarterly audit of cancer performance, the resultant findings report and implementation/correction of any findings.