Recruitment Coordinator

PURPOSE OF JOB: Provide dedicated Resourcing support to the Community Diagnostics Centres. Ensuring that the team operates in an efficient and effective manner. To be part of the second-line team for escalated enquiries, managing the recruitment process. To adopt the highest standards of customer care in the provision of HR services to the general public, staff and managers. To deal with escalated enquiries, dealing with or escalating to specialist teams as necessary. To undertake a variety of administrative and support processes, accurately maintaining all associated systems and records KEY TASKS & Responsibilities: To be responsible for delivering a highly responsive information and advice service, responding to all formats of enquiries personally and in group sessions using many mediums, liaising with specialist functions as required. To manage the recruitment and selection process: advertising vacancies, using social media, support recruitment planning, responding to applicant
queries, arranging, and undertaking interviews and updating candidates. To manage the offer process for successful candidates, ensuring they receive the necessary paperwork and that pre-employment checks are completed as required, in accordance with Trust procedures, following up as required to ensure the recruitment process is carried out as expediently as possible and within the required timescales. To ensure all workers are employed in accordance with appropriate Trust policies, NHS Employment Check Standards and current legislation. To highlight any issues regarding individuals pre-employment checks and ensure they are appropriately managed. To facilitate and participate in recruitment events (i.e. open days / assessment centres) as required, including evenings / weekends. To maintain up-to-date knowledge of employment legislation, Trust policies and strategic developments within the Trust and nationally. To use a number of HR systems on a regular basis, including the Electronic
Staff Record (ESR), TRAC recruitment system and NHS Jobs. To input new starters, staff changes and leavers into ESR, ensuring high quality and timely processing at all times, in line with department procedures and deadlines. To make accurate and effective use of computerised office systems to create and revise documents, recording all customer interactions and producing routine reports. To undertake a variety of administrative and support processes and project work, developing and maintaining written procedures and standards within the team. To advise managers on operational issues and those relating to terms and conditions of employment, seeking guidance from senior colleagues as necessary. To be a Registration Authority (RA) Agent for the Trust, supporting smartcard issue and management, including printing cards, PIN unlocking and certificate renewals. To undertake data input, photocopying, filing and typing duties as directed. To be responsible for maintaining
accurate, timely and legible records and files. To be responsible for the use of physical equipment and to report any defects in equipment as appropriate. To identify and suggest improvements to new and existing HR Services policies, procedures and systems. Support the implementation of any process changes. To provide cross-cover across all areas of HR Operational Services as required (i.e. during periods of absence) and ensure up-to-date awareness of processes and procedures to maintain ability to cover those functions. Attend interviews as require To provide ad-hoc support to HR related projects as required, including projects to increase and develop the use of ESR, and to improve current HR processes. This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with
the post holder to take account of changing organisational need. This job description should be read in conjunction with the non-supervisory JD Addendum, available at: https://www.fhft.nhs.uk/media/2754/jd-addendum-non-supervisory.pdf